Exhibitors & Sponsors

The Annual Arizona Parks and Recreation Association Conference & Expo is the premier education, networking, and exhibition event where we celebrate and educate Arizona's park and recreation professionals. Our event draws a variety of participants, including park and recreation professionals, elected officials, and commission members from across the state of Arizona and our Western counterparts. In 2025, we are excited to offer more sponsorship packages, larger exhibit hall footprint, new member engagement opportunities, and a two-day exhibit hall featuring extended hours. Connect with some of our 2750+ members who share a passion for the parks and recreation industry.

2025 Sponsorship Deck

Exhibit Hall Layout

Exhibit Hall Chair

Dawnee Moreno
City of Tucson

Contact Dawnee

Sponsorship Chair

Sierra Boyer
City of Tucson

Contact Sierra

Additional Sponsorship Opportunities

STUDENT ENGAGEMENT SPONSOR

Add-Ons in May

Booth Reservation Process

The APRA Annual Conference is the largest gathering of park and recreation professionals in the State of Arizona, and the best event for companies to showcase their products and services to hundreds of people with purchasing power from the park and recreation field and beyond.

Registration Information

Booth Options

Registration Includes

(1) draped table, (2) chairs, (1) draped backdrop, side railings, an I.D. sign with the company name/booth number, and (1) trash can.
(2) Exhibitor Badges*
- Badge includes lunch on Wednesday
- Entry will be limited to the expo hall only. Attendance at other conference related activities require registration before the deadlines indicated. Certain sponsored events will be limited to invite by the sponsor only.

* Additional badges can be ordered when names are collected late June: $100 per badge, includes lunch on Wednesday.

* * ALL EXHIBITOR NAMES will be collected on the above collection form to ensure each staff member has the correct badge. Last minute changes to staff will provided with a generic EXHIBITOR badge at check-in.

Special Notes

Send Certificate of Insurance. Read requirements carefully to ensure specific requests located in the exhibitor agreement are included in the policy. An eCertificate needs to be sent to admin@azpra.org
Vendor badges are required to enter the exhibit hall; if more than two badges are needed for staff, you must register in advance. A link will be created in June before the event. Each additional badge will be $100.
To ensure information is communicated to the proper person attending the event, if the person registering is different from the onsite staff working the booth, please let the expo hall chair know so we can ensure the correct staff receives the information.

Registration Process

STEP 1. View the floor plan and select your preferred space number(s).

Have a backup in case your preferred space is already reserved.

STEP 2. Contact Exhibit Hall Chair Dawnee Moreno to discuss booth space and/or sponsorship request. Once booth space(s) are confirmed with Dawnee, complete the Exhibitor Agreement form.

STEP 3. Complete the Exhibitor Agreement sent by Exhibit Hall Chair. THIS IS NOT YOUR REGISTRATION!

STEP 4. After completing the Exhibitor Agreement, an autogenerated email reply will be sent to the email you list in the form. The reply message will contain the registration link and code.

Registration and payment must be completed within 3 business days of receipt of the link. Any reserve status booths that remain unpaid after the grace period will automatically be released and open to others for purchase.

All payments must be processed on-line using a credit card, debit card within 15 minutes of registration or the system will automatically cancel. If paying via ACH, please email the office ASAP with confirmation details. ACH Instructions

STEP 5. Send Certificate of Insurance. Read requirements carefully to ensure specific requests located in the exhibitor agreement are included in the policy. An eCertificate needs to be sent to admin@azpra.org.

Exhibit Hall Hours

Monday

12:30PM - 5:00PM

Exhibitor Check-In, Booth Load-In and Set-Up

Load in doors will be closed at 4:30 pm. Set up past 4:30 will be allowed inside the expo hall with prior approval. You must be checked in with both CSI and Exhibit Hall Chair to be inside the exhibit hall space.

Tuesday

7:00AM - 11:00AM
12:00PM
1:30PM - 5:00PM

Exhibitor Check-In, Booth Load-In and Set-Up

Fire Marshall Inspection (exhibits must be set up before the inspection occurs)

Exhibit Hall Open | attendees + outside agencies + invited guests

Wednesday

10:30AM - 1:30PM
1:45PM - 5:30PM

Exhibit Hall Open | attendees only

Exhibitor Tear Down & Move Out

Vendor On Site

Vendor Load-In/Out Details

Load-in will occur at the door near the main entrance to the Conference Center.

Pull into the circle drive and walk items through the doors into the Expo Hall.

Phoenix Convention Center | South Building

100 Third Ave | Phoenix, AZ 85004

The PCC does not have carts available, please make sure you have a way to load items in/out.

The dock door is 20ft x 20ft

Ceiling height inside of the Media Center is 35ft

Access to the dock door must be scheduled in advance with Matt from CSI.

Sponsor Media Contact

Thank you again for your support of APRA and our Parks and Recreation Professionals!

Please follow the guidelines below for all media:.

Images should be 1080px X 1080px
Videos should be 30 seconds – 1 minute (preferably 1 minute)
Logos submitted in .jpg or .png; transparent background preferred

Email your promotional images and videos to the APRA Marketing Team.